Lesson 7: Using Find and Replace
Microsoft Office 2016 is a product of Microsoft developed to run different types of applications and services. It includes the following: Microsoft Word (most popular word processor) Microsoft Excel (best spreadsheet available so far). I really want to use Microsoft's new Dictate feature. It wasn't showing up in my Home section in Word 2016 though, so I added it to my ribbon from the tools menu. When I click it though, I get the message. However, that setting is selected and even unchecking and rechecking it doesn't solve the problem. I am fully connected to the Internet. If you are using Microsoft Word Starter, be aware that not all the features listed for Word are supported in Word Starter. For more information about the features available in Word Starter, see Word Starter feature support. Get these keyboard shortcuts in a Word document at this link: Word 2016 for Windows keyboard shortcuts.
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Introduction
When you're working with longer documents, it can be difficult and time consuming to locate a specific word or phrase. Word can automatically search your document using the Find feature, and it allows you to quickly change words or phrases using Replace.
Optional: Download our practice document.
Watch the video below to learn more about using Find and Replace.
To find text
In our example, we've written an academic paper and will use the Find command to locate all instances of a particular word.
- From the Home tab, click the Find command. Alternatively, you can press Ctrl+F on your keyboard.
- The navigation pane will appear on the left side of the screen.
- Type the text you want to find in the field at the top of the navigation pane. In our example, we'll type the word we're looking for.
- If the text is found in the document, it will be highlighted in yellow and a preview of the results will appear in the navigation pane. Alternatively, you can click one of the results below the arrows to jump to it.
When you are finished, click the X to close the navigation pane. The highlight will disappear.
For more search options, click the drop-down arrow next to the search field.
To replace text
At times, you may discover that you've made a mistake repeatedly throughout your document—such as misspelling a person's name—or that you need to exchange a particular word or phrase for another. You can use Word's Find and Replace feature to quickly make revisions. In our example, we'll use Find and Replace to change the title of a magazine so it is abbreviated.
- From the Home tab, click the Replace command. Alternatively, you can press Ctrl+H on your keyboard.
- The Find and Replace dialog box will appear.
- Type the text you want to find in the Find what: field.
- Type the text you want to replace it with in the Replace with: field. Then click Find Next.
- Word will find the first instance of the text and highlight it in gray.
- Review the text to make sure you want to replace it. In our example, the text is part of the title of the paper and does not need to be replaced. We'll click Find Next again to jump to the next instance.
- If you want to replace it, you can click Replace to change individual instances of text. Alternatively, you can click Replace All to replace every instance of the text throughout the document.
The text will be replaced.
When you're done, click Close or Cancel to close the dialog box.
For more search options, click More in the Find and Replace dialog box. From here, you can select additional search options, such as matching case and ignoring punctuation.
When it comes to using Replace All, it's important to remember that it could find matches you didn't anticipate and that you might not actually want to change. You should only use this option if you're absolutely sure it won't replace anything you didn't intend it to. Jst sidewidener free.
Challenge!
- Open our practice document.
- Using the Find feature, determine which pages mention Caroline Gordon.
- The name T.S. Eliot is misspelled. Replace all instances of Elliot with Eliot. When you're finished, you should have made three replacements.
- Allen Tate's name is also misspelled. Find and Replace Alan with Allen. Hint: Do not use Replace All. Otherwise, you might accidentally replace the word balance.
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Lesson 18: Pictures and Text Wrapping
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Introduction
Adding pictures to your document can be a great way to illustrateimportant information and add decorative accents to existing text. Used in moderation, pictures can improve the overall appearance of your document.
Optional: Download our practice document.
Watch the video below to learn more about how to add pictures to your documents.
To insert a picture from a file:
If you have a specific image in mind, you can insert a picture from a file. In our example, we'll insert a picture saved locally on our computer. If you'd like to work along with our example, right-click the image below and save it to your computer.
- Place the insertion point where you want the image to appear.
- Select the Insert tab on the Ribbon, then click the Pictures command.
- The Insert Picture dialog box will appear. Navigate to the folder where your image is located, then select the image and click Insert.
- The image will appear in the document.
To resize an image, click and drag one of the corner sizing handles. The image will change size while keeping the same proportions. If you want to stretch it horizontally or vertically, you can use the side sizing handles.
Page Break
Changing text wrapping settings
When you insert a picture from a file, you may notice that it's difficult to move it exactly where you want. This is because the text wrapping for the image is set to In Line with Text. You'll need to change the text wrapping setting if you want to move the image freely, or if you just want the text to wrap around the image in a more natural way.
To wrap text around an image:
- Select the image you want to wrap text around. The Format tab will appear on the right side of the Ribbon.
- On the Format tab, click the Wrap Text command in the Arrange group. Then select the desired text wrapping option. In our example, we'll select In Front of Text so we can freely move it without affecting the text. Alternatively, you can select More Layout Options to fine tune the layout.
- The text will wrap around the image. You can now move the image if you want. Just click and drag it to the desired location. As you move it, alignment guides will appear to help you align the image on the page.
Alternatively, you can access text wrapping options by selecting the image and clicking the Layout Options button that appears.
If the alignment guides do not appear, select the Page Layout tab, then click the Align command. Select Use Alignment Guides from the drop-down menu that appears.
Using a predefined text wrapping setting
Predefined text wrapping allows you to quickly move the image to a specific location on the page. Crack imagenomic portraiture 3. The text will automatically wrap around the object so it's still easy to read.
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Inserting online pictures
If you don't have the picture you want on your computer, you can find a picture online to add to your document. Word offers two options for finding online pictures.
- OneDrive: You can insert an image stored on your OneDrive. You can also link other online accounts with your Microsoft account, such as Facebook and Flickr.
- Bing Image Search: You can use this option to search the Internet for images. By default, Bing only shows images that are licensed under Creative Commons, which means you can use them for your own projects. However, you should click the link to the image's website to see if there are any restrictions on how it can be used.
To insert an online picture:
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- Place the insertion point where you want the image to appear.
- Select the Insert tab, then click the Online Pictures command.
- The Insert Pictures dialog box will appear.
- Choose Bing Image Search or your OneDrive. In our example, we'll use Bing Image Search.
- Press the Enter key. Your search results will appear in the box.
- Select the desired image, then click Insert.
- The image will appear in the document.
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When adding images, videos, or music to your own projects, it's important to make sure you have the legal rights to use them. Most things you buy or download online are protected by copyright, which means you may not be allowed to use them. For more information, visit our Copyright and Fair Use lesson.
Challenge!
- Open our practice document and scroll to page 3.
- Change the text wrapping of the dog picture to Square.
- Drag the picture to the right side of the bottom paragraph.
- Place your insertion point next to the Community Reminders heading.
- Use the Online Pictures command and type the word Recycle into the search.
- Insert a recycling symbol.
- If needed, use the corner sizing handle to resize the recycling symbol so everything fits on page 3.
- Change the text wrapping to Square and drag the symbol to the right side of the first bullet.
- When you're finished, page 3 should look something like this:
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